From
INVOICE
Bill To
| Description | Qty / Hrs | Rate | Amount |
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Notes & Payment Instructions
Free Catering & Private Chef Event Proposal + Invoice Generator
Pre-loaded for Caterers, Private Chefs & Custom Bakers · Avg rate $45–$140 per guest · Edit inline or paste job notes.
✓ Zero Signup
✓ No Watermark on Classic PDF
✓ Private In-Browser Auto-Save
Caterer & Private Chef Billing Benchmarks & Best Practices (2026)
Built specifically for Caterers, Private Chefs & Custom Bakers who want fast approvals without monthly accounting bloat.
Typical Market Rate
$45–$140 per guest
Standard Upfront Deposit
50% booking deposit
Recommended Payment Terms
50% booking / Final guest count balance 7 days pre-event
Frequently Asked Questions for Caterers, Private Chefs & Custom Bakers
How do caterers update an estimate when final headcount changes?
Open your saved catering Estimate, update the guest quantity from 40 to 45, click Invoice, and export the updated balance PDF in 5 seconds.
Can I require client signature approval on menu & allergy terms?
Yes—enable Client Signature in the left panel to add an acceptance signature & date block at the bottom.
Are staffing fees taxed differently from food?
In some states labor is tax-exempt while prepared food is taxable—click the tax checkbox on any line item if needed.